About

Enterprise Resource Planning or ERP for short, is a powerful array of strategic business process management tools used to manage information within an organization. In today’s market every company’s operations are unique and has its own set of needs and requirements; but it can be said that they all face a common challenge. A dependable and efficient way to store and access information is a must in order to stay and be competitive in today’s market.

Our ERP systems are here to give you that competitive advantage. Through OurERP all the components of your enterprise are integrated into one complete and comprehensive information system accessible to all individuals throughout your company. The sometimes tedious automation and streamlining of back-office tasks can easily become automated through the help of capable ERP software. This helps your employees productivity and increases success in their respective roles, as well as gives real-time feedback on all inner workings of their processes and operations. Providing you with a comprehensive overview of any relevant Enterprise Resource Planning information. The complex business environment of today requires systems put in place that allow streamlining, automation, and scaling. For certainty in choosing, implementing, and managing an ERP for your organization, OurERP is your go to reliable source.

What is an ERP System?

ERP systems are the applications and tools that allow all the components of your business to effectively communicate with one another. All parts of your enterprise are integrated into one comprehensive information system through ERP systems. This grants employees quick and ready access to any data fitting their specific need organization-wide. Employees are able to make faster and more informed business decisions through real time availability of data. Within ERP systems, all vital business functions—estimating, production, finance, human resources, marketing, sales, purchasing— share up to date data and information. The collection, storage, and use of your organization’s data is all streamlined through enterprise resource planning systems. The correct ERP system for you will allow for the collection and storage data in one centralized platform for the following functions:

• Finance & Accounting
• Human Resources
• Customer Relationship Management
• Production Management
• Business Intelligence
• Warehouse Management
• Inventory Management
• Supply Chain Management
• Point-of-Sale (POS)
• eCommerce

Primary Benefits of ERP Systems

In today’s market we can see businesses both large and small implementing ERP systems. Some of the main benefits of implementing ERP include:

Real-time visibility of operations provided to business leaders

Instant access to global supply chains provided to business leaders and teams

The ability to identify challenges, uncover opportunities, and make faster decisions impacting multiple areas of a business enabled to business leaders

• Helps to automate and streamline tasks
• Give employees the data they need to be successful in tasks
• Provides everything in a single database
• Accessible from anywhere (off-site and from mobile devices)
• Increases productivity
• ease for teams when collaborate with third-party vendors
• Offers powerful reporting and forecasting tools
• Keep data secure and helps ensure compliance with global regulatory laws and guidelines

How To Decide If/When Your Business Needs ERP

The uniqueness of the difficulties every business must face at different times may bring up questions as to whether investing in Enterprise Resource Planning is right for you?

Below is some questions, if you find yourself agreeing with most of them, it might be time to start looking into ERP software providers:

• Your team members are spending too much time on tasks that could be automated and streamlined
• You don’t have easy access to the data you need to make informed decisions
• You work with vendors and third-party applications across the globe
• You have a lot of different software tools and processes that have been adopted and implemented for your business but are not connected
• You don’t know what your inventory levels look like daily
• You’re spending too much time searching for information, trying to boost productivity and effectiveness.
• Your teams can’t easily collaborate or share information
• You can’t access essential business data and information when you’re off-site
• You’re having trouble keeping up with changes in regulatory compliance
• You’re finding or addressing problems after it’s too late

If you find yourself checking off at least sixty or seventy percent of the above questions, it’s time to start thinking about ERP solutions. Listing the challenges you are facing in your organization, and talk with your business leaders about how ERP solutions can help your company.

How to Choose the Right Solution

If you’re just starting out with a ERP solution or looking to upgrade from your existing system. Correct evaluation, selection, and implementation is fundamental for a long-term and strategic decision made for your company.

In order to help you through this process we have chosen eight simple steps for a successful ERP system selection:

Step 1: Evaluation – Gather the members of your leadership together and start the initial conversation about working with ERP.

Step 2: Make An Assessment – Look critically at how your business operates and determine what’s working for you, what are the challenges you’re facing, and what is it you think you would need in an ERP solution.

Step 3: Establish Criteria –  When evaluating vendors develop a standard criteria to use. Which can include features, price, platform, and other valuable decision-making tools.

Step 4: Schedule Consultations – Scheduling phone calls, in-person meetings, or online demos with sales representatives and product experts at the vendors you’re considering.

Step 5: Create a Shortlist – Less is best, narrowing your list down to 2-3 candidates that you’re interested in will help make your choice easier.

Step 6: Make Contact – Contact vendors and schedule follow-up calls will help you learn more about how their products and how they could help your business.

Step 7: Prepare Questions That Address Your Concerns – Preparing specific questions that you’d like each vendor to address during the follow-up call will also help solidify what you may need.

Step 8: Check Vendor References – Talk to other companies that are or have implemented the ERP you are interested in. Find out their opinion what they liked and what they didn’t like, would they recommend the provider you’re asking about. Once you’ve selected the ERP vendor for your business needs, spend the time to scope the entire project, from start to finish.

Implementing an ERP System At Your Organization

So you’re ready to implement an ERP system in your company? follow these simple practices and tips to make sure you are getting the most out of it:

• Gain a firm understanding of your business processes and its critical requirements. A complete understanding of all the areas, processes, and tools that make up your business should be grasped. Document your problem areas, methods that work, questions you have, and any other observations regarding implementing an ERP system in your company
• Build a business case for ERP with a positive ROI. What are the benefits of implementing ERP software? Make a list. Get team members, decision-makers, and key stakeholders involved on it. Spend more time focusing on what’s not working in your organization and how an ERP system helps. Find key performance indicators that you can compare to the new system once it is implemented in your company
• Proper project management and resource commitment must be ensured. Assigning a team member from your team to the task of managing the implementation of the ERP from start to finish. That person must have the resources to be successful in the task
• Gain executive and organizational commitment, the full support and commitment of everyone at your organization is important. If everyone understands what you’re doing, why you’re doing it, and how it affects them and their work you will find it easier to implement an ERP system.
• Early planning is very important. Planning thoroughly will reduce the amount of time it takes to implement an ERP system. What are the resources you’ll need along each step of the way? Knowing these will make the deployment phase go as efficiently as possible.
• Concentrate on data migration early in your ERP implementation. Which historical data do you want to migrate into your system, that way you can plan to start the transfer process as soon as possible — waiting for the last moment will wreak havoc on your business operations. Training and change management should be invested in. Help employees and team members by giving them time to understand why you’re implementing an ERP system, how it may affect them and their roles in the company. Be there if team members need help, encourage them to reach out to you. Make sure everyone is on board.
• Understand why you’re implementing ERP. What are your requirements? establish metrics, build a business plan that clearly articulates what benefits the company expects from the ERP implementation.
• Get outside help when required. Our experts are always happy to help on any step of your journey

Following these recommendations, your implementation process will be spotless. your employees will also find it as a great help in reaching their goals and KPIs.

In conclusion

Streamlining tasks, boosting productivity, and leveraging data in real-time all these are needed for a sustainable and scalable enterprise in today’s modern business environment. OurERP is here to help make that a reality for you.

Are you ready for that change?

Contact us today!